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We make every effort to give the best service possible to everyone who attends our Practice.

if you are unhappy with any aspects of the care or services that we provide, we strongly recommend that you get in touch with our managing partner, Jackie Rotherham by calling the surgery or writing directly to her. She will be more than happy to help you resolve any queries or concerns that you may have. All complaints are usually dealt with promptly.

However, we are aware that things can go wrong resulting in a patient feeling that they have a genuine cause for complaint. If this is so, we would wish for the matter to be settled as quickly, and as amicably, as possible.

To have your complaint investigated, you usually need to complain within 12 months of the event happening, or as soon as you first become aware of the issue you want to complain about.

The time limit can be extended in special circumstances.

Who can a formal complaint be made to?

ONLY TO – The Practice

If anyone wants support to make their complaint they can approach POhWER. POhWER provide a free, independent and confidential advocacy service to support people with their NHS complaint.

Website: 

Telephone: 0300 200 0084

Email: pohwer@pohwer.net

OR to NHS England at:

Telephone: 03003 11 22 33
Email: england.contactus@nhs.net
Via post: NHS England, PO Box 16738, Redditch, B97 9PT

In those cases where the complaint is made to NHS England, the practice will comply with all appropriate requests for information and co-operate fully in assisting them to investigate and respond to the complaint.

In General

If you have a complaint to make, please contact Jackie Rotherham our managing partner. We endeavour to acknowledge any letter or complaints form within 3 working days of receiving it, and to deal with the matter as promptly as possible- usually within 20 working days- dependent on the nature of the complaint.

Who can complain

  • Complainants can normally be current or former patients, or their nominated or elected representatives (who have given consent).
  • Patients over the age of 16 whose mental capacity is unimpaired should normally complain themselves or authorise someone to bring a complaint on their behalf.
  • Children under the age of 16 can also make their own complaint, if they’re able to do so.

If  the patient’s lack capacity to make decisions, their representative must be able to demonstrate sufficient interest in the patient’s welfare and be an appropriate person to act on their behalf. This could be a partner, relative or someone appointed under the Mental Capacity Act 2005 with lasting power of attorney.

Appropriate person

In certain circumstances, we need to check that a representative is the appropriate person to make a complaint.

  • For example, if the complaint involves a child, we must satisfy ourselves that there are reasonable grounds for the representative to complain, rather than the child concerned.
  • If the patient is a child or a patient who lacks capacity, we must also be satisfied that the representative is acting in the patient’s best interests.

If we are  not satisfied that the representative is an appropriate person, we cannot consider the complaint, giving the representative reasons for our decision in writing.

Time limits

A complaint must be made within 12 months, either from the date of the incident or from when the complainant first knew about it.

The regulations state that a responsible body should consider a complaint after this time limit if:

  • the complainant has good reason for doing so, and
  • it’s still possible to investigate the complaint fairly and effectively, despite the delay.

Procedure

We have a two stage complaints procedure. We will always try to deal with your complaint quickly. However if it is clear that the matter will need a detailed investigation, we will tell you and keep you updated on our progress.

Stage one – Early, local resolution

  • We will try to resolve your complaint within five working days if we can.
  • If you are dissatisfied with our response,you can ask us to consider your complaint at Stage two.

Stage Two – Investigation

  • We will look at your complaint at this stage if you are dissatisfied with our response at Stage One.
  • We also look at some complaints straight away at this stage , if it is clear that they are complex or need detailed investigation.
  • We will acknowledge your complaint within three working days
  • We will give you out decision as soon as possible. This will be no more that 20 working days unless there is clearly a good reason for needing more time

Complain to the Ombudsman

If you’re unhappy with the final response from the Practice you can take your complaint to the ombudsman.

The ombudsman is independent of the NHS and free to use. It can help resolve your complaint, and tell the NHS how to put things right if it has got them wrong.

The ombudsman only has legal powers to investigate certain complaints. You must have received a final response from the Practice before the ombudsman can look at your complaint.

The ombudsman will generally not look into your complaint if it happened more than 12 months ago, unless there are exceptional circumstances.

Address:

Parliamentary and Health Service Ombudsman
Tower, 30
Millbank
London SW1P 4QP

Phone: 0345 015 4033

email 

Independent Health Complaints Advocacy (ICAS)

If you have concerns or wish to make a complaint about the quality of care you receive from the NHS, or any other issues or experiences when using the NHS, ICAS can help. People using the health service usually feel they can raise such concerns with a member of staff, such as a therapist, doctor, nurse or receptionist and the NHS expects that the person you approach will do their best to help you. But if you are not satisfied by their response or prefer to talk to someone not directly involved in your healthcare, ICAS is there to help.

ICAS will provide a service for service users which aims to improve your satisfaction and reduce any confusion or anxiety you may have.

ICAS staff will act as quickly and creatively as possible to support patients, their carers and families to deal with concerns, before they become more serious.

Complaints resolution staff should give you further information about making a complaint and will assist you in contacting the Independent Complaints Advocacy Service, ICAS, if you would like help from outside the NHS in making your complaint.

Please refer to the ICAS website for more information

Likewise, if you would like to compliment us for the care that you have received or give feedback on the services that we offer, please email our managing partner Jackie Rotherham at:

Jackie.Rotherham@LincolnshireEastCCG.nhs.uk

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